Vision for Liberia Transformation
We, Liberians, being cognizant of our political, socio-economic, and educational conditions;
And for the purpose of forming and organizing an actionable political association or party, pursuant to, and in accordance with the provision of the laws of Liberia with reference to establishment of political action groups or parties;
Do hereby render, prescribe, congregate, and constitute our current association into a body to be known as “VISION FOR LIBERIA TRANSFORMATION”, herein interchangeably referred to as VOLT. We, therefore, establish that hereafter this association shall be referred to as VOLT.
ARTICLE I NAME, MOTTO, HEADQUARTERS, AND SYMBOL
Section 1.1 Name
This organization shall be referred to as Vision for Liberia Transformation and herein interchangeably referred to as VOLT.
Section 1.2 Motto
The Motto for VOLT shall be Vote for VOLT, vote for brighter Liberia.
Section 1.3 Headquarters
Volt shall have two major headquarters and chapters: primary and secondary. The primary headquarters for VOLT shall be in Monrovia, Liberia; and the secondary headquarters shall be in Chicago, Illinois, USA. VOLT shall operate its local chapters in the fifteen (15) political sub-divisions of the Republic of Liberia.
Section 1.4 Symbols and Logo
The Logo shall be an open eye looking through the dark map of Liberia to a rising and bright sun across the Atlantic Ocean. The eye shall represent Vision for Liberia Transformation (VOLT). The dark map of Liberia shows an image of uncertainty in Liberia today. The rising sun reflects a new Liberia arising into conditions in which aspirations and dreams of all Liberians are fulfilled.
ARTICLE II: VISION and MISSION
Section 2.1 Vision
VOLT’s vision is to see a peaceful Liberia that provides accessible, affordable, and attainable opportunities that empower every citizen to reach his or her full potentials in areas of education, technology, business, economic, agriculture, justice, health, and improved quality of life by God’s willingness.
Section 2.2 Mission
VOLT’s mission is to transform Liberia into a more viable and global competitive nation where Liberians from every sector of the Liberian society have equal opportunities to reach their full socio-economic potentials, and are able to participate in political activities in Liberia without discrimination of any kind.
ARTICLE III AIMS and OBJECTIVES
Section 3.1 VOLT shall serve as a forum to bring together Liberians with shared vision to transform Liberia into a nation with better quality of life at all levels of the society for both nationals and non-nationals residing within her borders;
Section 3.2 VOLT shall provide opportunities that promote and encourage the collective
cultural, social, educational, and economic welfares of all residing within
the borders of the Republic of Liberia;
Section 3.3 VOLT shall ensure that no person residing in Liberia is above the
Constitution and laws of the nation, and impartial rule of law shall
Section 3.4 VOLT shall seek ways and means to empower the Republic of Liberia to build stronger and unprecedented relationships with the world community at every level without compromising its sovereignty and integrity.
ARTICLE IV MEMBERSHIP
Section 4.1 Member
VOLT’s membership shall be opened to all Liberians who subscribe to her aims and objectives, and are willing to abide by her Constitution and By-laws. Any Liberian, organization or institution, subscribing to her objectives may become a member by registering and paying the designated annual dues. No Liberian, organization or institution, shall be discriminated from membership on the basis of sex, ethnic background, political affiliation or religion.
Section 4.2 Associate Member
VOLT’s associate members shall be friends of Liberia, and other nationalities who are willing to abide by VOLT’s Constitution, Bylaws, and subscribe to its vision and mission.
Section 4.3 Rights and Obligations of Members and Associate Members
VOLT’s members and associate members shall attend all meetings and other functions, pay annual dues, make donations and/or contributions, and render services on a voluntary basis until it is otherwise specified for compensation.
ARTICLE V ELECTIONS
VOLT shall conduct general elections every two years and special elections at any time, as deemed necessary.
Section 5.1 Method
Transformational officers of VOLT shall be elected by a simple majority by members above the age of eighteen (18) who are in good standing through a secret ballot system.
Section 5.2 Election Schedule
General elections to elect Transformational officers shall be held at the National Convention immediately preceding the expirations of the terms of offices of current transformational officers.
Section 5.3 Election Commission
A presiding Transformational Officer shall appoint an election commission at least six (6) months before the end of the elected officers’ terms with the advice and consent of the Transformational Executive Committee to conduct elections for new officers of VOLT.
Section 5.4. Nomination of Transformational Candidates
Prior to the date of elections, the Election Commission shall obtain the consent of nominees to place their names on the list of candidates for election.
Section 5.5 Elected Positions
Any person seeking an elected position in VOLT shall be a Liberian who is a due paying member. He or she shall be in good standing with the organization.
Section 5.6. Nominee Eligibility Requirement
The Election Commission shall ensure that nominees are in good standing and are knowledgeable about VOLT’s vision, mission, aims and objectives, Constitution and By-laws, history, and activities.
Section 5.7. Inauguration of Transformational Officers
Newly elected Transformational Officers shall take office a day, January 1, immediately following the date, December 31, of the expirations of the terms of current Transformational Officers
Section 5.8 Terms of Elected Office
The term of service for elected Transformational Officers shall be two years. An incumbent may run for a second consecutive two-year term of office. However, no Transformational Officer shall be eligible for a third consecutive term of office but shall be eligible to serve in appointive positions.
ARTICLE VI: ADMINISTRATIVE AND FISCAL PERIODS
Section 6.1. The Administrative period for VOLT shall run from January 1 through
Section 6.2. The Fiscal period for VOLT shall be the same as the Administrative period.
ARTICLE VII: GOVERNANCE STRUCTURE OF VOLT
Section 7.1 Governance Structure
The governance structure of VOLT shall be a three (3) principal hierarchy structure namely, National Convention, Transformational Board of Advisors and Transformational Executive Officers
Section 7.2 National Convention
7.2.1 Shall be the highest decision making body of VOLT
7.2.2 Shall be held annually and alternately in the US and Liberia in the month of
7.2.3 Shall serve as a forum to review the activities, elect Transformational Board of
Advisors and make decisions on issues affecting VOLT.
7.2.4 All decisions reached at the National Convention shall be reached by two-thirds
of members in good standing in attendance
7.2.5 Shall be presided over by the Transformational Officer and members of the
7.2.6. The agenda shall be prepared by the Transformational Executive Committee and
approved by two-thirds of the members in good standing attending the National
7.2.7 Transformational Treasurer shall make and distribute annual financial reports to
members in good standing.
7.2.8 Members in good standing shall receive annual reports from the Transformation
7.2.9 The Convention shall discuss and approve general policy initiatives, programs,
and projects of VOLT.
7.2.10 New membership fees and annual membership dues are encouraged to be paid.
Section 7.3 Transformational Board of Advisors
7.3.1 Shall be the second highest decision making body of VOLT.
7.3.2 Shall comprise of eleven (11) members elected at the National Convention.
7.3.3 Shall provide oversight and have supervisory responsibilities over the activities
of the Transformational Executive Committee.
7.3.4 Shall protect the interest of VOLT and its membership.
7.3.5 Shall conduct all impeachment proceedings against any member of the
Transformational Executive Committee.
7.3.6 Shall draw up and annually review code of conduct with the approval of two-thirds
of the members in good standing at National Conventions.
7.3.7 The Chairman of the Board of Advisors and Transformational Executive Officers
shall be elected by their peers for a two-year term.
7.3.8 Shall ensure that VOLT’s vision, mission, aims and objectives are upheld
7.3.9 Shall monitor all short and long term financial transactions at all times to ensure
transparency, accountability, and trust.
7.3.10 Shall seek to mediate and resolve conflicts among members, Transformational
Officers and Chapters on issues relating to VOLT.
7.3.11 Shall manage the business and day to day affairs of VOLT to ensure growth and
success in membership and financial fiscal discipline
7.3.12 Advisors’ terms of office shall be two years
7.3.13 Board of Advisors shall only act in the name of VOLT at all times.
7.3.14 At least two-thirds of the members of the Board of Advisors shall constitute a quorum and the meetings of the Board of Advisors shall be held regularly on a bi-monthly basis.
7.3.15 Each Advisor shall have one vote and such voting may not be done by proxy.
7.3.16 The Board of Advisors may make such rules and regulations governing its meetings as it deems necessary.
7.3.17 Vacancies within the Board of Advisors shall be filled by a vote of two-thirds of the remaining members of the Advisors for the balance of the year until the annual National Convention is held
7.3.18 The Chairman shall assure that the Board of Advisors fulfills its responsibilities for the governance of VOLT
Section 7.4. Transformational Executive Officers
The titles for each VOLT executive office shall be preceded by Transformational. The positions shall hereby be referred to as follows:
- Transformational Officer
- Deputy Transformational officer
- Transformational Secretary
- Assistant Transformational Secretary
- Transformational Treasurer
- Assistant Transformational Treasurer
- Transformational Public Relations Officer
7.4.9 Transformational Parliamentarian
Section 7.5. Duties and Responsibilities of Officers
7.5.1 Transformational Officer
It shall be the duty of the Transformational Officer to administer the affairs and serve as official spokesperson of the organization. He or she shall preside over all administrative meetings and functions of the organization, including those of the Transformational Executive Officers. He or she shall maintain decorum as practicable and follow parliamentary procedures. The Transformational Officer shall deal with all administrative matters of the Organization. He or shall be elected and subscribe to election rules and guidelines that pertain to other electoral positions within the organization. All other committees shall be established and members shall be appointed by the Transformational Officer. He or she shall approve all official communications with the two-thirds consent of the Transformational Executive Officers. He or she shall have no veto power and can be impeached by a two-thirds majority of the organization’s membership in good standing. He or she shall vote to break voting ties.
7.5.2 Transformational Deputy Officer
The Deputy Transformational Officer shall assist the Transformational Officer in the discharge of his or her duties. He or she shall perform other duties as may be assigned by the Transformational Officer. The Transformational Deputy Officer shall specifically coordinate and supervise the work of the standing and ad-hoc committees. He or she shall assume all the responsibilities of the Transformational Officer whenever the Transformational Officer is absent or incapacitated in any shape or form.
7.5.3 Transformational Secretary
The Transformational Secretary’s duties shall be to record and keep the minutes at each meeting of the organization. He or she shall, upon the directive of the Transformational Officer, perform all such duties of the organization relative to correspondences. He or she shall be the custodian of all documents of the organization, except those relating to finance and other budgeting purposes.
7.5.4 Transformational Assistant Secretary
VOLT’s Assistant Transformational Secretary’s duties shall be the same as the Transformational Secretary. He or she shall be responsible for recording and keeping of minutes at each meeting of the organization when the Transformational Secretary is absent, unable to perform such duty or the task is otherwise designated or delegated to the Assistant Secretary. Both Transformational Secretary and the Transformational Assistant Secretary shall work together as a team in discharging the secretarial duties of VOLT.
7.5.5 Transformational Treasurer
VOLT’s Transformational Treasurer’s responsibilities shall be to receive, keep and deposit in a reliable bank all monies of the organization entrusted to him or her for safekeeping. He or she shall be sole custodian of all funds and financial assets of the organization; shall keep a regular and accurate account of receipts and expenditures of the organization. He or she shall submit regular quarterly reports on the financial status to the VOLT. He or she shall not disburse any money of the organization without an approval of either the Board of Advisors, and such must be based on written request which must be reported and discussed prior to the expenditure. The Transformational Officer, Transformational Secretary, and Transformational Treasurer shall be signatories to all withdrawal from the organization bank account. A check request form shall be developed by the treasury. Such document should have provision for three signatures; any two signatures that would include the signature of the Transformational Officer to be legible for withdrawal. All dues, fines, registration fees, donations and contributions for this organization shall preferably be in check or money order made payable to VOLT. The Treasurer shall provide receipt for all monies received. Any money received by any member of the organization without proper accountability shall be considered as embezzlement or a felony and should be punishable under the law of the State of Illinois, USA and the criminal law of the Republic of Liberia. The Transformational Treasurer shall be responsible for the collection of monies due the organization, and shall perform all other duties as may be required of him or her by the Transformational Officer.
7.5.6 Transformational Assistant Treasurer
VOLT’s Transformational Assistant Treasurer shall perform the same duties as the Transformational Treasurer when the Transformational Treasurer is either absent, temporarily incapacitated or otherwise the duty of the Transformational Treasurer is designated to the transformational Assistant Treasurer. The Assistant Transformation Treasurer and the Transformational Treasurer should work as a team in discharging the duties of the Transformational Treasurer.
7.5.7 Transformational Public Relations Officer
VOLT’s Transformational Public Relations Officer shall be the media arm of the organization. He or she shall be responsible to promote the good image of the organization to the public by engaging in media related activities that are not limited to any one particular medium of communication such as writing press releases, etc. Any information that would be released to the public about the organization shall be approved by either the Transformational Officer or the Transformational Executive Committee in the absence of the Transformational Officer.
7.5.8 Transformation Assistant Public Relations Officer
This officer shall be as competent as the Transformational Public Relations Officer. He or she shall work with the Transformational Public Relation Officer as a team in discharging the duties of the Public Relations office. All public information should be approved by the Transformational Officer or the Transformational Executive Committee in the absence of the Transformation Officer.
7.5.9 Transformational Parliamentarian
The Transformational Parliamentarian shall ensure that membership’s special meetings and National Conventions are held procedurally according to the Robert’s Rule of order at all times. The Transformational Parliamentarian can and shall impose appropriate fine per occurrence as determined by the Finance Committee, to be collected by the Transformational Treasurer, preferably at the time of the office. Repeated offense may lead to removal from the meeting or convention.
ARTICLE VIII: COMMITTEES
All committees and Chaplain of the Association shall be appointed annually by the Transformational Officer with the approval of the Board of Advisors.
Section 8.1 Standing Committees
There shall be four (4) standing committees as detailed below. Each committee shall fix dates for its meetings and report to the body as may be required. The chairperson of each committee shall attend all Transformational Executive Committee meetings. All Standing Committees shall submit quarterly reports of activities to the Board of Advisors.
8.1.2 Membership Committee
This committee shall be responsible for membership drive and keep all rosters of members. The committee will perform other tasks as may be specified in the Constitution and Bylaws of the organization. The Membership Committee shall on a regular basis carry out a membership drive listing names, telephone numbers and email addresses for all members; design and produce membership registration forms and identification cards
8.1.3 Ways and Means Committee
This committee shall be responsible for planning and executing programs, and shall facilitate fund-raising activities for increased financial support. It shall also be responsible for all projects and development initiatives. It shall coordinate, plan and execute all programs of the standing committees where needed and possible.
8.1.4 Planning and Strategic Committee
The Planning and Strategy Committee's responsibilities shall include planning, designing strategies for programs development, coordination and evaluation of the organization’s projects, programs and activities. In carrying out its responsibilities, the committee shall work with and receive support from members assigned to, or responsible for specific areas, or members who may be given such special assignments and responsibilities by the Transformational Officer. This committee shall be chaired by the Transformational Officer.
8.1.5 Finance Committee
The Finance Committee shall be responsible for the budgetary, fiscal, and financial affairs and activities of the VOLT. The Committee shall be chaired by the Transformational Treasurer.
Section 8.2: Ad Hoc/Special Committees and Appointed Positions
The Transformational Officer, in consultation with the Board of Advisors, may establish special or ad hoc committees to deal with matters that have policy implications for VOLT. Unless otherwise decided by the Transformational Executive Committee, such special committees shall be constituted for a specified time frame. They may request continuation on the basis of justification contained in their report. All ad hoc committees may cease to exist after their assigned tasks are considered performed or such committee been terminated.
8.2.1 Provisional/Interim Transformational Executive Officers
Until the first National Convention is held in the USA, the interim Transformational Executive Officers will be elected by the initial membership in good standing at VOLT’s first roundtable organizational meeting. This interim Transformational leadership will be charged with the specific and related duties & responsibilities defined under each Transformational position. This leadership will be dissolved upon the election of the formal Transformational Board of Advisors at the first USA National Convention.
8.2.2 Transformational Chaplain
The Transformational Officer, in consultation with the Board of Advisors, may appoint the Transformational Chaplain. It shall be the duty of the Transformational Chaplain to conduct religious proceedings such as prayers at all meetings, conventions and other functions. He or she shall perform such duties deemed expedient in keeping with his or her office. Meanwhile, no one religion should be given preference in a gathering where there are multi religious affiliations identified or otherwise proclaimed.
ARTICLE IX CHAPTERS
The creation of geographic jurisdictional or regional chapters in both the USA and Liberia will be encouraged and overseen by the Board of Advisors to ensure that no groups of members of VOLT are left behind. Chapters’ leadership will be directly accountable to the National Convention’s elected Transformational Officers.
Section 9.1 Chapters’ Functions
9.1.1 Chapters may be organized in any political subdivision in the USA, Liberia or
any other country as deemed necessary by the Board of Advisors
9.1.2 At least ten (10) people can organize a Chapter
9.1.3 Each Chapter will be run by formally elected regional Transformational
Executive Committee only. There will be no Board of Advisors
9.1.4 Shall be a fully registered Chapter at the National Convention of VOLT
9.1.5 Shall raise funds for its smooth day-to-day operation in accordance with the
Constitution and By-laws of VOLT
9.1.6 Shall send twenty-five (25) delegates, including elected and designated leaders in
good standing, to annual National Conventions.
9.1.7 Chapters shall report day-to-day operations to the national Transformational
Deputy Officer. The Constitution shall be the ruling document for VOLT. It is severable in that if any portion hereof be declared void; all other portion should remain binding and effective executive committee shall be the supreme governing body of VOLT. VOLT shall establish by-laws which shall provide rules of conduct and of VOLT members in accordance with the constitution.
ARTICLE X FINANCES
Section 10.1 Sources of Finance
VOLT shall generate finances from all possible legal sources including grants, donations, fund raising, fines, registration, dues, etc.
10.1.2 Membership Registration
Each member shall pay a one-time registration fee of fifty dollars ($50.00). This fee in nonrefundable.
10.1.3 Membership Annual Dues
The annual membership dues of one thousand five hundred dollars (1,500.00) shall be paid by every member to enable him or her maintain active membership. The annual membership fees shall be paid bi-annually. The first half seven hundred & fifty dollars ($750.00) shall be paid on or before the 30th of June of every year. The last half shall be paid on or before December 31st. Any dues paid after December 31 shall be considered late. There should be a grace period of thirty (30) days to pay all dues. One day after the grace period, dues payment should be considered late and should incur a 10% interest as late fees. Any member who refuses to pay his or dues for a period of eighteen (18) months, such membership should be terminated until that member is reinstated with the full payment of the fees due and re-registration. Membership shall expire on June 30 at 11:59PM. Annual membership dues are nonrefundable.
All financial records and transactions shall be audited by a recognized professional individual, CPA or auditing firm at the end of every fiscal year. The Transformational Treasurer and Finance Committee shall be the primary contacts for such audits. The audit reports shall be submitted to the Executive Committee and Board of Advisors by the auditor(s) thirty (30) days following the end of the fiscal year. Such report shall be presented by the Transformational Treasurer to the subsequent National Convention.
ARTICLE XI: MEETINGS
Section.11.1 Annual National Convention
VOLT shall hold an annual national convention during Labor Day weekend for general membership for the purpose of transacting business within its powers.
Section 11.2 Meetings Notice
The Secretary shall mail to every member a notice telling the time and place of special meetings and national conventions in accordance with meeting notification procedures set forth by the Board of Advisors.
Section 11.3 Nomination or Other Business
In order for any nominations and other businesses to be properly brought before a convention by a member, the member must have given timely notice in writing to the Transformational Secretary of the organization. To be timely, a member's notice shall be delivered to the Transformational Secretary at the principal mailing address of the organization not less than thirty (30) days before the convention. Such member's notice shall set forth: (i) Each person whom the member proposes to nominate for election, removal or reelection as a director; and (ii) as to any business that the member proposes to bring before the meeting. No other business but that specified in the notice may be transacted at such special meeting without the unanimous consent of all present at such meeting.
Section 11.4 Special Meetings
Special meetings of VOLT may be called by the Transformational Officer. Notices of such meeting shall be mailed to all members by the Transformation Secretariat at least thirty (30) days before the scheduled date set for such special meeting. Such notice shall state the reasons for the meeting, the business to be transacted at such meeting and by whom it was called. At the request of at least two-thirds of the members of the Board of Advisors or two-thirds of the members in good standing of the organization, the Transformational Officer shall cause a special meeting to be called but such request must be made in writing at least forty-five (45) days before the scheduled date.
Section 11.5 Leadership Teleconference
VOLT’s leadership shall hold monthly teleconference on progress reports and updates. Such teleconference would be scheduled by the administration and should be attended by members of the Board of Advisors, Chairpersons of Standing, and Ad-hoc Committees.
Section 11.6 Ballots
At all meetings, except for the election of Board of Advisors, all votes shall be by voice or show of hands. Ballots are only used for election of the Board of Advisors
Section 11.7 Quorum
The presence of two-thirds of the members in good standing shall constitute a quorum and shall be necessary to conduct the business of the organization.
ARTICLE XII DISCIPLINE
Section 12.1 Officers
Officers found guilty of nonfeasance or acts of irregularities after a fair and impartial review by the Board of Advisors, shall be removed from office by two thirds vote of the members in good standing present at any annual meeting or special meeting called for the purpose.
Section 12.2 Members
A member of the organization shall be suspended for the following reasons: Unruly conduct, failure to pay annual dues in six months of a fiscal year and deliberate refusal to observe the Robert’s Rule of Order. Such suspension will be reviewed and acted upon by the Board of Advisors. Any member may be removed from membership by a majority vote of the members in good standing present at any annual meeting or special meeting called for the purpose, if the said member has engaged in repeated acts of conduct detrimental to the vision, mission, objectives, programs or activities of the organization. However, the member shall have first been notified of the accusations and shall have been given an opportunity to be heard by the Board of Advisors before the vote on removal
Section 12.3 Moral Conduct
The moral conduct of every member includes but not limited to sharing/upholding the vision, mission, objectives, and Constitution and By-laws; paying annual and special dues, attend regular and special meetings, providing and services as the need arises; respecting the dignity of every member without any preconditions.
ARTICLE XIII DISSOLUTION
Upon dissolution of this organization, any funds or property in the name of VOLT will be
disposed of as stipulated in the Articles of Incorporation.
ARTICLE XIV AMENDMENT
Amendments or revisions to this constitution may be proposed by majority vote or the Transformational Executive Committee or the National Convention. Proposed amendments or revisions to this Constitution may be ratified by two-thirds vote of the Transformational Executive Committee at a regular meeting held anytime after three months from the proposed date. The Constitution is subjected to be amended in part or whole. The Name “VOLT” or Vision for Liberia Transformation should not be subjected to amendment.
Section 13.1 Authority to Amend
These Constitution and By-laws may be altered, amended, repealed or added to by an affirmative vote of not less than two-thirds of the members in good standing of VOLT at the annual National Convention or any special meeting called for that purpose.
Section 13.2 Notice to Amend
Members of VOLT shall be notified in writing at least sixty(60) days prior to making any proposed amendments to the Constitution and By-laws.
Section 13.3 Ratification
Upon ratification of amendments to this Constitution and By-laws by two-thirds vote of members in good standing, the amended version shall take immediate effect and replace all prior versions or provisions of the Constitution and By-laws.
Section 13.4 The Constitution and By-laws: A Binding Document
The Constitution shall be the ruling document for VOLT. It is severable in that if any portion hereof be declared void; all other portion should remain binding and effective. The Transformational Executive Committee shall be the supreme governing body of VOLT. Amendments or revisions to this Constitution may be proposed by a simple majority vote, the Transformational Executive Committee or the National Convention.
Constitution and By-laws Committee
Done this 25th Day of January, 2012
- Jeremiah Z. Whapoe
- Richard Yarl
- Mark S. Domah
- Jeffery Tomah
- Pannah Joybell Jackson
- Karyokee Conway
- Kendrick Mentee